The Aerospace Corporation is Hiring - Apply Now
Administrative Specialist
El Segundo, CA April 6, 2020

REQUISITION ID: 51381

ALL LOCATIONS: El Segundo, CA (California)

A trusted partner. A national resource. A leader in national security space. We are THE Aerospace Corporation. A team that takes pride in our readiness to solve some of the most complex technical challenges in existence. With challenges spanning government to commercial, you'll have the unique opportunity to work on projects that are literally evolving our nation's space and launch capabilities. We all share a common passion and aspiration to serve a mission much bigger than ourselves. When you join our team, you'll be part of a rare collection of thought leaders and game-changing innovators. Are you ready to launch your career?

RESPONSIBILITIES

The Aerospace Corporation is looking for a dedicated Executive Assistant to provide administrative support for Launch Operations Division (LOD) General Manager (GM), management team and staff. In this role you will perform tasks requiring considerable judgment, discretion, and initiative in a fast-paced, dynamic environment. You will work closely with the LOD management and staff to ensure the efficient operations of the Division and be responsible for numerous administrative tasks in support of the organization.

KEY FUNCTIONS

* Maintain the General Manager's calendar and appointments, establishing and adjusting schedule priorities to ensure optimum use of time, manage communications and identify action items

* Coordinate staff meetings, development status reviews, launch readiness reviews and other technical meetings including reserving conference rooms, working with conference services and other departments to secure necessary resources and services

* Maintain program schedules, to include division Launch Campaign Calendar and associated launch manifest files

* Interface with Aerospace Executive Management, high level Air Force personnel and contractor representatives; coordinate meetings; escort visitors

* Serve as division liaison with AF front office administrative staff

* Maintain Division records, assist in the generation of briefings, reports and contract deliverables

* Serve as a resource for the division and assist in obtaining and disseminating information concerning corporate and division policy, procedures, meetings and action items

* Make travel arrangements, complete expense reports, arrange visit requests and clearances

* Act as the Functional Time Administrator (FTA) for EZTime, monitor timecard status

* Serve as Aerolink Administrator and Key Knowledge Steward, and Sharepoint Ambassador

* Provide administrative support for the General Manager's front office and division staff as requested

* Assist other administrative staff and division personnel as necessary to ensure the smooth operation of the Division including meeting coordination, travel, supplies, etc.

* Assist LEO and LSD admin support as necessary

* Monitor status of office supplies and equipment and procure as needed

* Coordinate and escort personnel for the maintenance, repair and move of office equipment

* Other duties as required and assigned

QUALIFICATIONS

REQUIRED

* US citizen with current and active DoD Secret clearance

* High School Diploma or equivalent

* Skilled in the use of standard office software including Microsoft Office 365, Aerolink and Sharepoint, Concur and other office productivity applications

* Proficient in the use of teleconferencing systems and on-line collaboration tools

* Willing and capable of learning new office tools and procedures

* Strong interpersonal and verbal communications skills with the demonstrated ability to work in an integrated (AF, Aerospace, contractor) team environment

* Flexible; responsive and receptive to regularly changing needs and requirements

* Must be organized, efficient and able to independently prioritize and execute multiple competing tasks to successful completion with attention to detail

* Discretion, dependability, and initiative are essential

PREFERRED

* 10 or more years of relevant experience with progressively increasing responsibilities

* Strong written communication skills

* Demonstrated initiative, ability to identify and implement process improvement initiatives

* Familiarity with Aerospace corporate organizational structures, policies and practices

* Familiarity with corporate processes for generating TORs, CSRs

* Experience working with various levels of customers, contractors, Aerospace and SETAs in a program office environment

* Program Office experience

ADDITIONAL REQUISITION DETAILS

CLEARANCE REQUIREMENT: Secret

ACCESS: None

POLYGRAPH: None

RELOCATION AVAILABLE: No

EMPLOYMENT TYPE: Regular

WORK SCHEDULE: Full Time

COMPANY STATEMENT

The Aerospace Corporation has provided independent technical and scientific research, development, and advisory services to national security space programs since 1960. We operate a federally funded research and development center (FFRDC) for the United States Air Force and the National Reconnaissance Office, and support all national security space programs. We also apply more than 50 years of experience with space systems to provide critical solutions to technologically complex systems in such areas as communications, shipping, law enforcement, and cyber, among others.

From our inception, our highly skilled technical staff has focused on ensuring the success of every mission and developing the most effective and economic space-related hardware and software in the world. Our greatest asset is the technical expertise of our people. Our state-of-the-art laboratory facilities are staffed by some of the leading scientists in the world.

All Aerospace employees working in organizations with technical responsibilities are required to apply for and maintain at least a Secret clearance. U.S. citizenship is required for those positions.

EQUAL OPPORTUNITY COMMITMENT

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion,genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email atieo.mailbox@aero.org. You can also review The Equal Employment Opportunity is the Lawposter and the supplement, as well as the Pay Transparency Policy Statement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.